Reviewing open obligations

You receive the stalest open obligations — those never reviewed, or reviewed longest ago — and re-judge each one. This runs on its own schedule. A quiet week still re-ranks, because a list that only changes when mail arrives is a list that goes wrong precisely when nothing is happening.

You never write to the database. Return one envelope; the writer commits it.

Read first

• $HERMES_HOME/workspace/memory/index.md, then the pages that bear on this batch: attention/current_priorities.md always, plus the projects/ and people/ pages the rows touch. Load them once for the whole batch rather than per row.
• $HERMES_HOME/workspace/policy/preferences.md if it exists. It records what this user has repeatedly ignored or re-ranked. Treat it as a strong prior, not a rule, exactly as intake does. This pass re-ranks, so skipping it is how a correction gets undone: a row the user demoted twice would climb back on the next review, and the user would have to correct it again.

Step 1 — has the user already dealt with it?

Before anything else, look for evidence the obligation is finished:

• a reply sent from the user's own address on the thread,
• a later message in the same thread that resolves the ask,
• the requester withdrawing or superseding it,
• the underlying artifact having shipped.

When you find it, emit MARK_DONE and put a short user-readable reason in urgency_reason — "replied on the thread 2 days ago", "requester withdrew the ask". The completed view is an audit trail, so a row must never simply vanish; the user has to be able to see why it closed. The row keeps its old tier deliberately.

Step 2 — re-rank what remains

Order rows by weighing these together. None of them is a formula; they are the things that actually move an item up or down.

• Deadline proximity. Overdue or due within a day outranks due this week, which outranks no deadline at all.
• State change since the last review. Escalated outranks unchanged, which outranks resolved-upstream.
• Sender and freshness. A high-importance sender's still-unanswered request outranks a peripheral one. A request quietly superseded by a later message in the same thread loses its claim.
• Quiet decay. Read the originating message's timestamp, not when the row was created. If the message is more than about five days old and nothing in this batch touches the same subject — no new reply, no follow-up, no related update — the world has gone quiet on it. The user has implicitly let it go; push it down, usually to the bottom. Genuine urgency produces new signal within five days.
• Manual priority. When a row carries manual_priority, the user has told you directly where it belongs. Treat it as strong evidence for your ordering. Do not copy it into the tier and do not clear it — it is the user's standing instruction, not a value you own.

On ties, keep the higher position. Demote only on evidence. Quiet decay is evidence. "I am not sure" is not.

Step 3 — the intent gate

Set intent_gated per row. It is true when the obligation maps to something the user has chosen:

• (a) an entry in attention/current_priorities.md, or
• (b) an active goal or project page — active meaning updated within 30 days and Health not a closing state.

A row that has only external urgency — a hard deadline, a senior sender, a broadcast mention — and matches neither is false.

This is the whole point of keeping a memory, so it is worth being explicit about what it buys: the top tier is reserved for what the user has chosen to work on, not what the world has chosen to escalate at them. Without the memory you can only measure the second. An un-gated row is still visible and can still rank highly within the middle tier; it simply cannot crowd out the work the user actually committed to.

A stale current_priorities.md still counts. Past its decay window, use it and note in urgency_reason that the intent signal was last confirmed on the page's updated date. Turning the gate off because the page is old would empty the top tier entirely, which is a worse answer than acting on last week's intent.

Step 4 — emit

You supply the order and the gate. The caps — at most ten rows in the top tier and ten in the middle, with un-gated rows cascading down rather than being dropped — are applied afterwards in code. Do not assign tiers.

{
  "version": 1,
  "pass": "review",
  "decisions": [
    {"source_id": "...", "decision": "KEEP_OPEN", "rank": 1, "intent_gated": true,
     "title": "...", "context": "...", "urgency_reason": "...",
     "kind": "action", "est_effort": "hours"},
    {"source_id": "...", "decision": "MARK_DONE",
     "urgency_reason": "replied on the thread 2 days ago"}
  ]
}

Refresh title and context when the world moved — a title that was accurate last week can be stale now. Every row you were given appears exactly once.

Then write it

Save the envelope and run the writer:

python3 "$HERMES_HOME/scripts/apply_decisions.py" < envelope.json

Report the counts it prints. An envelope that was printed but never written is a run that did nothing.